Essential Stationery for West Coast Doctors:
Must-Have Items for Your Medical Practice

Setting up or running a private practice on the West Coast? Whether you're a GP in Langebaan, a clinic in Saldanha, or a specialist in Vredenburg, this guide is for you. We break down the essential stationery items every medical office needs to operate smoothly, plus the non-essential extras that may improve efficiency or patient experience.
Bonus: You can unlock trade pricing and same-day delivery in most towns with a free COD or 30-day account from West Coast Office National.

QUICK INDEX

• Essential Stationery for Doctors
• Non-Essential (But Useful) Extras
• Tips to Avoid Overspending
• How to Order on the West Coast
• Doctor-Focused FAQs
• Get Trade Prices: COD or 30-Day Account

Essential Stationery for Medical Practices

For the Reception Desk:

• Prescription pads (custom-printed)
• Patient information forms
• Appointment books or calendars
• Sticky notes, highlighters, pens
• A4 paper (80gsm)
• Letter trays and filing systems
• Business Cards and Appointment Cards.
• Receipt books
• Till Rolls
• Affordable pens (they always disappear)

For Exam Rooms / Doctor's Desk:

• Clipboards or folders
• Notepads and note cubes
• Medical coding sheets
• Labels and patient file markers
• Printer ink and toner (by model)

Filing & Admin:

• Lever arch files and suspension files
• Label printers
• Self-inking stamps (PAID, SCANNED, etc.)
• Laminating pouches
• Storage boxes (archival grade)

Non-Essential but Nice to Have

• Desk organizers – reduce clutter, especially for shared spaces
• Branded clipboards – for a polished, professional impression
• Whiteboards & markers – great for planning and shift notes
• Decorative files – color-coded for faster retrieval
• Patient satisfaction forms – helps with POPIA and internal reviews

How to Cut Costs on Medical Stationery

Smart ways to stay lean without compromising care:

• Switch to generic printer (we supply these) think 
• Order in bulk and qualify for trade pricing
• Use digital forms where possible, but keep printed backups
• Ask us to pre-print forms with your practice details (saves staff time)

Local Delivery & Trade Account Info

West Coast Office National delivers medical stationery to:
Vredenburg, Langebaan, Saldanha, Hopefield, St. Helena Bay, Velddrif, and other nearby West Coast towns.

Free delivery for account holders
No credit checks on COD accounts
Trade pricing available to all healthcare providers

Call us: 022 713 1111
WhatsApp: wa.me/27227131111
Email: sales@pencil.co.za

Other Front Office Supplies:

1. Wastebaskets:
   It is important to have multiple wastebaskets, including ones for disposing of food items and general trash and recycling
2. Shelves and File Cabinets:
   These storage solutions help keep documents, patient records, and other important files organized and easily accessible, by law most medical practitioners must keep patient records under lock and key for at least 5 years.
   West Coast Office National offer specialised filing systems for doctors and medical practitioners, such as optiplan, tidy files although these days optiplan is seen as a very expensive solution, here at West Coast Office National we supply a generic medical filling solution which matches the quality of optiplan.
3. Secretarial Organizers/Trays:
   These tools assist in managing paperwork and documents efficiently
4. A4 Printing Paper:
   It is essential to maintain an ample stock of printing paper for various administrative tasks, including printing patient forms, receipts, and other documents
5. Writing Utensils:
   Pens, pencils, markers, and highlighters are necessary for completing paperwork, taking notes, and making annotations.
6. Community Items:
   Items such as tape, three-hole punch, staplers, calculators, and general notepads contribute to the smooth functioning of the front office.
7. Stationery:
   Various stationery items, including manila folders, claim and registration forms, letterheads, envelopes, business cards, prescription pads, laboratory slips, and appointment calendars, are essential for maintaining organized records and communication.
8. Appointment Cards:
   Not everyone is fully digital and appointment cards are still an essential part of a medical practice to remind us of our next appointment date.

Reception Area Supplies:

1. Upholstered Armchairs, Side Tables, Lamps, and TV Sets: Comfortable seating arrangements and visually appealing decor contribute to a welcoming reception area.
2. Decorative Items: Plants, mirrors, paintings, and sculptures can create a pleasant and calming atmosphere for patients while they wait.
3. Entertainment Options: Magazines, books, and toys for kids help keep patients entertained and reduce anxiety while waiting for their appointments.
4. Water Cooler and Disposable Cups: Providing water and disposable cups ensures that patients can stay hydrated while waiting.
5. Hand Sanitizers: Placing hand sanitizers in the reception area promotes good hygiene practices among patients and staff.

Consultation & Exam Room Supplies:

1. Bookcase or Rack of Medical Literature Handouts:
   Having informative materials available allows doctors to provide educational resources to patients.
2. Chairs for Patients and Family:
   Comfortable seating options in consultation and exam rooms ensure a positive experience for patients and their accompanying family members.
3. Sterile Wastebasket/Container:
   Proper disposal of medical waste is crucial for maintaining a hygienic environment.
4. Cloth Gowns:
   Providing cloth gowns allows patients to change into appropriate attire for medical examinations while ensuring their privacy and comfort.
5. Exam Table Paper and Sheets:
   These disposable items contribute to maintaining cleanliness and hygiene during medical examinations.

General Supplies:

1. Facial Tissues, Paper Towels, and Toilet Paper:
   These basic supplies are necessary for maintaining cleanliness and hygiene in restrooms and other areas.
2. Sanitary Hand Foam and Soaps:
   We have this in bulk